Tag Archives: Control Scope
A project is a short-term undertaking to create a product or provide a service that is not part of day-to-day business operations. Small businesses don’t need a complex methodology when it comes to managing a project, but they benefit from a designated project manager. When projects are managed properly, profits increase and businesses can grow. A project manager increases the likelihood a project will be successful and profitable.
Provide Point of Contact
A project manager is the central figure of a project, disseminating project information and updates to the project team, business leaders and project customer, which decreases confusion and increases accuracy.
The project manager works with team members to confirm which activities must occur in the project and in what order so projects are completed faster and more efficiently. Every project is made up of interconnected activities, each of which has its own set of checks and balances.
Project scope details the work and activities required to deliver the completed product or service. A phenomenon that often occurs is “scope creep,” which refers to continuous changes to the initial project. To contain creep, a project manager puts markers in place before anyone can add or take away from the scope.
Delivering on time and on budget are two constraints of any project. A project manager controls not only monetary costs but also the people resources, both internal and external, and equipment costs as well.
Time is arguably the most important constraint of any project. Because project team members still have day-to-day responsibilities, managing their time can be a challenge. A project manager manages deadlines by setting a schedule at the inception of the project.
Schedule the Work
The project manager plays an important role in ensuring all the team members work on their assigned activities in the appropriate order. The project manager helps members calculate the time a task takes and solves any problems so they can successfully meet their deadlines.
Deal with Potential Risks
No matter how well planned, a chance for potential risks in a project exists. A project manager anticipates and identifies risks and creates a risk response process to track their status. It’s important to make risk prevention part of the initial planning phase. If the project manager can’t prevent the problems, managing them is the next best solution.
If your project requires purchases from outside vendors, the project manager manages the contracts and terms and tracks invoices to ensure suppliers and the project customer live up to the terms of the contract.
Communicate With Stakeholders
As a project progresses, it is important to make stakeholders aware of any risks and successes along the way. The project manager communicates the goals and performance to business leaders in a regularly scheduled report.
Close the Project
After the project meets the goals and expectations of the project customer, the project manager documents and reviews the project phases with the team members and leadership to analyze patterns, trends and opportunities for improvement for the next project.
Source : http://work.chron.com/ten-reasons-project-needs-project-manager-5112.html